FAQ for Students
FAQ about health, safety, hygiene
- Do I have to notify FHWS that I have COVID-19?
Yes, please notifiy FHWS by sending an e-mail to gesundheitsschutz[at]fhws.de.
This address is exclusively administrated by members of the FHWS management. You can therefore be sure that this information will not become generally known.
However, the notification is necessary because the university is obliged to report any COVID-19 cases to the public health department (Gesundheitsamt) so that a risk assessment can be carried out if necessary.
- Do I have to wear a face mask at FHWS?
Yes, wearing a simple mouth and nose protection (community mask) is compulsory since 20 April. It not only applies to within buildings, but also to all FHWS grounds outside the buildings - everywhere where you meet or could meet people.
- Where are the disinfectant dispensers?
At each main entrance to FHWS, disinfectant dispensers are installed. In Schweinfurt, there is an additional dispenser at the entrance from the staff parking close to the electronic time-clock.
- How do I know if I belong to an at-risk group?
Please note the information for members of at-risk groups.
FAQ on the course or start of the winter semester
- What are the lecture periods in the winter semester 2020/21?
The Department of Student Affairs (HSST) publishes the academic calendar on their website, where you will find all important semester dates such as lecture-free days, semester breaks, special application deadlines and many more.
Tip: Check their page from time to time as there may be updates due to the COVID-19 situation.
- Where can I find information for first year students?
If you take up your studies at FHWS in the winter semester 2020/21, you find important information on the page for our first year students.
- What format (virtual or face-to-face) will the courses have?
Conducting face-to-face lectures is a top priority for FHWS. If the current hygiene and distance rules still apply, a reduced presence operation with a high virtual portion must be assumed due to the higher space requirement.
- Should I rent a room/apartment in Würzburg or Schweinfurt?
Unfortunately, we cannot answer this question, as it depends strongly on your personal situation. If you come from the immediate vicinity, then renting an apartment at the study location is probably not necessary. If you have a further journey from your home address, we would strongly recommend renting an apartment.
Basically, living at the place of study is recommended because you will have better contact to your fellow students and you will be able to participate in face-to-face events very quickly at any time.
Please also note that we cannot guarantee that every lecture will be available as a recording.
- When will lectures start in winter semester 2020/21?
Please check the academic calendar for current information on semester dates such as the start of lectures.
- Has the academic calendar / the examination period changed?
Yes, the academic calendar has been adapted.
FAQ on opening hours, services, accessibility of facilities
- Is the library open?
Yes, the main libraries on Campus Ignaz-Schön-Straße as well as Münzstraße are open from 10:00 to 16:00.
From now on the reading rooms of the libraries are also open again. If required and depending on availability, you will be assigned a seat. For more information also about safety measures, please refer to the pages of the FHWS Library.
- How can I validate my FHWS Card?
Access to validation machines is granted Monday to Friday, 8:00 to 10:00 and 16:00 to 18:00.
- Würzburg: Entrance Münzstraße 12 (validation machines at other sites are not accessible)
- Schweinfurt: Entrance Ignaz-Schön-Straße 11
- Can I use the copy machines and/or printers inside FHWS?
No, this is not possible for the time being. Students may only enter the buildings for specific purposes.
Please note that the copy machines/printers in the FHWS Library are not accessible either.
- Do I need a valid FHWS Card to open the barrier to the car park?
No, you don't. The barrier to the car park in Schweinfurt can be opened with a non-validated FHWS Card. If you want to use the car park in Schweinfurt, you won't have to valdidate your FHWS Card to do so.
- Is the Media Centre (HMZ) open?
Loans and returns are only possible under certain conditions. Please always check the website of HMZ (only available in German) for current information.
- May I stay in FHWS buildings to use, for example, the free WiFi connection? (06 May 2020)
Students are generally not allowed to enter FWHS buildings.
Please see this special page for possible exceptions.
- How can I top up my FHWS Card in Schweinfurt to use the washing machines in the student dormitories? (1 April 2020)
In order that students can use their FHWS Card for the washing machines in the student residences in Schweinfurt, FHWS has decided to grant students access to the building every Wednesday from 13:00 to 14:00. The entrance at the canteen/library (accessible from the parking area in front of the so called Rundbau (circular building)) will then be opened.
Only one person is allowed into the building and at the machine at any one time. Please remember the obligatory mask! Students waiting must stand in a queue at a distance of at least 1.5m. As soon as the student is finished, he or she has to leave FHWS grounds immediately. We recommend to use the disinfectant dispenser.
- What are the opening hours of the Department of Student Affairs (HSST)?
The Department of Student Affairs (HSST) is still closed to the public.
Please use the contact form available on their website. For all documents, you can use the post boxes at FHWS or use the upload in the contact form.
Questions by Internationals
- Where do I find information for international applicants/students?
We assume that it will continue to be difficult to enter Germany from some countries or that visas will not be issued. As far as possible, we will offer virtual classes independent of classroom instruction.
Information for international applicants/students can be found on the website of our International Office.
- What do I have to do when I return to Germany?
Please note that for the moment wearing a face mask indoors has been made compulsory in Germany (on trains, in shops, pharmacy etc.)
As you possibly know, if you travel to Germany, you have to stay in self quarantine at home for 14 days after your arrival.
After your arrival to Germany
- you have to send an e-mail to gesundheitsschutz[at]fhws.de
- With your arrival you also have to contact your local public health authorities (Gesundheitsamt)
- Schweinfurt: Phone 09721 55745
- Würzburg: Phone 0931 80030
Exceptions from self quarantine obligation
There is a possibility to avoid the 14-days quarantine if you can provide a negative Corona test and in addition if you have a medical certificate which confirms that there is no evidence of any infection with the Coronavirus SARS-CoV-2.
- The medical certificate should be in English or German.
- The Corona test should be done no earlier than 48 hours before your departure. Not earlier.
After your arrival to Schweinfurt
- Go straight home and contact the local public health authority (Gesundheitsamt) and send them the two proofs by e-mail qbescheide[at]lrasw.de
- Call the public health authority in Schweinfurt: Phone 09721 55745
After your arrival to Würzburg
- Go straight home and contact the local public health authority (Gesundheitsamt) and send them the two proofs by e-mail b.hein[at]lra-wue.bayern.de and j.schuler[at]lra-wue.bayern.de
- Call the public health authority in Würzburg: Phone 0931 80030
Only the public health authority can decide on the basis of your documents if you should stay in quarantine or not.
When you e-mail the public health authority, please include the following information: your full name, address, phone number, country of origin, country of departure, and day of arrival to Germany.
- The Robert Koch Institute provides a list of countries from which Corona tests are accepted. The documents should be issued in German or English.
- There is also an option to do the Corona tet at Frankfurt airport. It costs 139 euros (result within two hours) or 59 euros (result within six hours).
- Do the Corona test in Germany at your general practitioner. For this, you have to ask the public health authority for a special permission (Ausnahmegenehmigung), then make an appointment with your doctor, take the test and receive the medical report.
- Is there something I have to do with my residence permit, if I have not been able to come to Germany in the summer?
According to the regulations regarding the residence permit for international students in Germany, the residence permit is valid only if you do not stay longer than 6 months abroad (outside Germany).
If you are now in your home country and because of the Corona situation you cannot travel back to Germany and if you stay longer than 6 months abroad, please inform the Foreigners Office Schweinfurt or Würzburg by email
- firstname.lastname@example.org (if you are registered in Schweinfurt)
- email@example.com (if you are registered in Würzburg)
In this e-mail, please provide the following documents/information:
- photo of your passport (the page with name, first name, date of birth etc.)
- photo of the last stamp of leaving Germany or fligh ticket with the departure date
- short information when you plan to return to Germany.
This email/application should be sent before the 6-month period has expired. Afterwards the application is not possible anymore. Please write in the subject line of the email: Antrag nach § 51 Abs. 1 Nr. 7 AufenthG
These steps are required for not losing the validity of your residence permit!
If you residence permit is also going to expire, you have to contact the Foreigners Offce again by email and before the expiring date. The list of required documents for your application for a residence permit is on the International Office's webpage, see step 4:
Please keep in mind that if you cancel your rental contract and you do not have a residential address in Germany any more, the local Foreigners Office can do nothing for you and you will lose your residence permit. Then, in order to enter Germany, you have to apply again for a visa at the German embassy in your home country.
Questions about exams or regulations from the deviation statutes
- Where can I find the deviation statutes for the summer/winter semester?
The deviation statutes are available from the FHWS website or from the following links:
- I am writing an exam in the summer 2020 successfully, but would like to improve the grade I received. Is this possible?
For this, see Article 1 Section 6 Deviation Statutes:
"With the exception of final theses (bachelor’s and master’s theses), all examinations taken and passed in the summer semester 2020 can be re-sit for grade improvement in the winter semester 2020/2021. These attempts for grade improvements shall not count to the maximum number of allowed grade improvements laid down in Section 37 (2) APO."
- Can I make a free/uncounted exam attempt in the summer semester 2020? (22 April 2020)
For this, see Article 1 Section 5 Deviation Statutes:
"With the exception of final theses (bachelor’s and master’s theses), all examinations taken and failed in the summer semester 2020 shall not be counted as failed attempt for the number of attempts possible in accordance with Section 36 (1) APO."
- What are the changes in the deadlines for exams?
For this, see Article 1 Section 2 Deviation Statutes:
"With the exceptions of standard deadlines for final theses (bachelor’s and master’s theses), all standard deadlines in accordance with Section 39 (1) APO for the summer semester 2020 are generally extended by one semester.
The same applies to deadlines for re-sits in accordance with Article 36 Section (2) APO, insofar as the re-sit is to be taken in the summer semester 2020 due to expiring deadlines. The summer semester 2020 shall not be taken into account when deadlines are calculated in accordance with Section 39 (2) APO.
For this, application to the Department of Student Affairs (HSST) is not required."
Third party information
For current information about the counselling services of the Studentenwerk, please refer to the Corona page of the Studentenwerk (only available in German).
- Bavarian State Ministry of Science and the Arts
The Bavarian State Ministry of Science and the Arts has provided a special FAQs page on basic questions about operations at higher education institutions, research and cultural life (only available in German).
No FAQ's found.