Process in our online application portal APPLY

You discovered your desired degree programme(s) at FHWS? In this case, we are looking forward to your application(s)!

Please read about the steps of the application process in our online application portal APPLY. If you have any questions, please do not hesitate to ask us further questions using the contact form.

Step 1: Registering in the online portal

Please register with your current valid e-mail address. We will send all information regarding your application as well as changes in your application status to this e-mail address. Please only register once, even if you plan to apply for several degree programmes!

Please note: If you plan to apply for bachelor's programme with restricted admission, make sure to apply at Hochschulstart first!

Step 2: Entering your application details

During the application process, you will be asked for many information we need for your application. If you plan to apply for several degree programmes, please make sure to provide all information required for each of these degree programmes. The information you give during this step is the basis for all your applications.

Please take care to fully complete the information on previous study periods - from acquiring your higher education entrance qualification up to the presumed start of studies. Important are all periods of previous studies at higher education institutions in Germany as well as abroad.

 

 

Step 3: Checking the summary of application details

At the end, you will see a summary of the information you provided in the section Summary. Please check whether everything is correct and then save your application. Now, your e-mail address is used to create your personal account for the online application portal. The exact login information will be sent to your e-mail address. Please also check your spam folder.

Step 4: Submitting/Uploading documents

At the end of the online application process, you can upload your documents. Please make sure to upload all documents that are required. Feel free to put together multiple documents to one meaningful PDF file and choose an explicit name for it. You can submit missing documents anytime by the end of the period specified for it.

Step 5: Processing your application

When you submitted your application, we will process it. You will be informed by e-mail as soon as your application status changes.

Please be patient. During the application period we receive very many applications. Any communication about your personal application is done via your e-mail address, also, for example, if we request missing documents. Please make sure to check the inbox of your e-mail account regularly in order to be able to answer our e-mails as soon as possible.

Step 6: Accepting the place at FHWS

If you are admitted to studies at FHWS and want to accept your place at FHWS, please follow the following steps:

  1. Online enrolment / confirmation of admission
    1. Please upload a current passport photo. This photo is used to create your personal FHWS Card and will thus be your constant companion during your studies here.

    2. Then please enter the information regarding your health insurance.

      Important for applicants with higher education entrance qualification obtained abroad:

      You don't yet have a health insurance certificate?
      Please upload the documents required for enrolment to APPLY as soon as possible after having taken out health insurance.

      You have not yet arrived in Germany, but already took out health insurance?
      In this case, you can always upload the digital health insurance certificate.
      For general information about taking out health insurance, please refer to the pages of our International Office.

    3. When you have entered all required information, confirm all entries by clicking the corresponding button. With this you confirm that you are aware that some documents required for completing the enrolment are still missing, but also that you accept the place at FHWS and register for enrolment. A written declaration of acceptance is not required! the official letter of admission is created and made available for download. This letter will not be sent by e-mail or post!
  2. Transferring the semester fee
    Having accepted your place at FHWS and providing the related information and declarations, you will receive information via APPLY about how to transfer the semester fee. Please transfer the given amount as soon as possible to FHWS. In this, please make sure to use the prescribed purpose so we can allocate received payments correctly and quickly!

Please note: If you are admitted to several programmes, you can only accept the place in one degree programme. You will have to make a decision!

Schritt 7: Enrolling for your degree programme

After we received all documents required for enrolment (see Step 6) your application status will change to "Enrolled".

Once you have paid the semester fee, you will get an e-mail informing you that your personal IT login data for FHWS systems are now available in the online application portal APPLY. Note that this e-mail will be sent not earlier than from the beginning of March (for start in a summer semester) or from the middle of September (for start in a winter semester). From this point in time on, you can use the IT infrastructure of FHWS.
Additionally, if you saved a German address in APPLY we will now also send your FHWS Card to this address.

Please note:

  • Keep the address saved in APPLY up to date, in particular if you plan to change your address, for example because you move to your study location. Updating your address is possible at any time via APPLY.
  • The FHWS Card we send is not yet valid, but must be validated at one of our validation machines. Please refer to the corresponding page The FHWS Card for more information.

If you do not yet have a German address:
In this case, our International Office will receive your FHWS Card and hand it out to you after your arrival in Würzburg or Schweinfurt. Please send an e-mail to welcome[at]fhws.de and ask for an appointment.

Explanation of application comments

Application phase

Status Comment
Draft Your application has the status DRAFT. Please note that draft applications will not be considered. If you want to apply for this degree programme, please confirm by clicking on "Submit".
Received We received your application. Please make sure to provide required documents, especially your higher education entrance certificate, by making them available via document upload.
In progress We have received your application which is currently being processed. Please note that at this point you are no longer able to change your application details.
Returned An application has been returned to you with the request to provide further information. Note in particular the status comment and make sure to re-submit the application.
Withdrawn You have withdrawn your application, because you are no longer interested in this degree programme. Please note that WITHDRAWN applications will not be considered. If you want to re-apply, please confirm by clicking on "Submit".

Admission phase

Status Comment
Admitted Please confirm your admission by clicking on "Enrol", if you want to enrol for this programme. Please make sure to keep the deadline for enrolment!
Enrolment You accepted the place at FHWS. Now you have to upload all documents and provide all information required for completing the enrolment process as soon as possible. A list of the documents we still need from you is available in our online application portal APPLY.
Enrolment returned Information and/or documents are still missing in order to complete the enrolment process. Please provide those as soon as possible via APPLY and click again on the button "Enrol". This does not affect your admission in the degree programme.
Enrolled All required information/documents for completing the enrolment process are available. After we registered your payment of the semester fee, you will receive the FHWS IT login data via APPLY.
Enrolment
revoked
You have revoked your enrolment. Please note that revoked enrolments will not be considered.
Excluded Your application has been excluded from the admission procedure. For more information, please refer to the notification of exclusion.

Special application procedures (e.g. selection procedures, in particular Hochschulstart)

Status Comment
Valid Valid applications have been reviewed and are correct. They will take part in the allocation procedure.
Offer of
admission
You have received an offer of admission via hochschulstart.de. For more information, also about accepting this offer, please refer to the Application portal of the dialogue-oriented service procedure (DoSV).
Eliminated You have been eliminated from the admission procedure, because you accepted another offer of admission via hochschulstart.de or you have been made another offer of admission into a higher prioritised degree programme.
Rejected There has been a selection process. Unfortunately, admission for your application was not possible. For more information, please refer to the notification of rejection.
Preliminarily
excluded
Your application has been preliminarily excluded from the admission procedure. For more information, e.g. about missing documents or similar, please refer to the status comment or contact a member of staff.